This is how Uniarts Helsinki will gradually lift some of its coronavirus-related restrictions

Guidelines and joint principles. Updated on 14 May 2020 at 12.24.

The reopening of on-campus activities will take place in three stages. In May, the currently valid guidelines are in force, which means that most university operations continue remotely. As for the summer (1 June–31 July), on-campus operations will be reopened to a limited extent in accordance with joint principles. The unit-specific instructions are currently being prepared, and they will be published by the end of May. Decisions concerning the autumn term (1 August–) will be made by 19 June.

Joint principles concerning studies, teaching and other work taking place in the university facilities between 1 June and 31 July 2020

  1. When it comes to teaching, the priority is given to work that contributes to students’ graduation within the year 2020, work that cannot be carried out outside of the university facilities, and work that cannot be delayed until the autumn term. This work may entail teaching and guidance related to students’ thesis projects.
  2. When it comes to students’ independent work, starting from 1 June 2020, the priority is given to activities that contribute to graduation within the year 2020, work that cannot be carried out outside of the university facilities, and work that cannot be delayed until the autumn term. For example, these activities may include
    a. practising with an instrument for proficiency demonstrations at the Sibelius Academy, if practising outside of the university facilities is not possible
    b. artistic work of Academy of Fine Arts students in studios
    c. independent practice of Theatre Academy students.
  3. As for research activities, the priority is given to work that cannot be carried out outside of the university facilities and work that cannot be delayed until the autumn term.
  4. When it comes to preparations for artistic activities taking place in the autumn, the priority is given to work that contributes to students’ graduation within the year 2020, work that cannot be carried out outside of the university facilities, and work that cannot be delayed until the autumn term.
  5. As for work that is not related to teaching, the priority is given to activities that are critical in terms of the continuity of the university’s operations or that support students’ graduation within the year 2020.

Uniarts Helsinki coronavirus guidelines

Use of facilities

  • On 1 June, some of the university facilities will be reopened to a limited extent for studies, teaching and other work, but for the most part, the facilities will stay closed until 31 July 2020.
  • There will be no organising of visits in the university facilities until after 31 July 2020.
  • The university facilities will not be rented out until after 31 July 2020.
  • The number of students and staff using the facilities is monitored, and if necessary, there will be some restrictions. To verify exposure to the virus and trace down those infected if the need occurs, the university must always have up-to-date information on what kind of studying, teaching and working is going on in the premises. The university’s access control system is used for verifying visits to the facilities.

Teaching and studying

  • For the most part, teaching and studying will continue through remote teaching and learning until 31 July 2020.
  • On 1 June, some of the university facilities will be reopened to a limited extent for studies and teaching in accordance with the joint principles.
  • The Vice Rector in charge of Education is responsible for coordinating all studies and teaching taking place in the university facilities on the Open Campus, while the Deans are responsible for coordinating all studies and teaching taking place in the university facilities within the academies.

Research

  • For the most part, research will be carried out remotely until 31 July 2020.
  • On 1 June, some of the university facilities will be reopened to a limited extent for research activities in accordance with the joint principles.
  • The Deans are responsible for coordinating research activities taking place in the university facilities within the academies, while the Vice Rector in charge of Research is responsible for coordinating Research Hub activities taking place in the facilities.

Other work carried out by the personnel

  • For the most part, work, meetings and all interaction during the workday will take place remotely until 31 July 2020.
  • On 1 June, some of the university facilities will be reopened to a limited extent for work in accordance with the joint principles.
  • If an employee’s supervisor deems working in the facilities absolutely necessary, but the employee does not wish to work on site, the employee has the right to refuse to work in the university facilities. In such a case, the employee will work remotely, and the person’s work duties may temporarily differ from their normal duties. If it is not possible to perform the work remotely, and there are no alternative work duties that can be assigned, the employee’s supervisor must contact the unit’s Service and Personnel Manager.
  • The Deans are responsible for coordinating work taking place in the university facilities within the academies, while the Vice Rectors are responsible for coordinating work taking place in the university facilities within the university-level units.

Artistic work

  • For the most part, artistic work will be carried out remotely until 31 July 2020.
  • On 1 June, some of the university facilities will be reopened to a limited extent for preparing artistic activities for the autumn term in accordance with the joint principles.
  • The Deans are responsible for coordinating artistic activities taking place in the university facilities within the academies, while the Vice Rectors are responsible for coordinating artistic activities taking place in the university facilities within the university-level units.

Library

  • The Uniarts Helsinki Library in Helsinki will be open to a limited extent from 1 to 18 June 2020. The Library will be closed from 19 June to 9 August due to the introduction of new information system Alma. The Kuopio Library will be closed until 9 August.
  • The Vice Rector in charge of Research is responsible for coordinating library operations.

Public defences of doctoral dissertations and other thesis examinations

  • Public defences of doctoral dissertations and other written thesis examinations will be held remotely until 31 July 2020.

Travel, conferences and seminars

  • All work and study-related trips have been cancelled until 31 July 2020.
  • Research conferences, symposiums and seminars will be held online in accordance with national recommendations.
  • Uniarts Helsinki will monitor the situation and issue more detailed instructions concerning the autumn term (starting on 1 August) by 19 June.

Hobbies and leisure activities

  • Non-essential hobbies and leisure activities will not be allowed in the university facilities until 31 July 2020.

Application to be authorised to work in the university facilities in May

Until the end of May, students are mostly not allowed in the university facilities. Employees may apply for a special authorisation for one day at a time to be able to perform work duties that are critical for the university’s operations. Working in the university facilities is possible for authorised employees on weekdays between 9:00 and 16:00.

Employees may be authorised to work in the facilities for the following reasons:

  • preparing material for distance teaching, if it requires working on campus
  • work related to student admissions that is absolutely necessary
  • performing other duties that have been deemed critical in terms of the university’s operations.

Employees can apply for the authorisation by filling in a form online.

More information on the authorisation is available from the units’ Service and Personnel Managers and from Personnel Manager Mikael Vänttinen (mikael.vanttinen@uniarts.fi).

Preparedness team  

  • In accordance with its preparedness plan, Uniarts Helsinki has a preparedness team led by Rector Jari Perkiömäki.   
  • To keep the university updated on matters involving the coronavirus, its members also include Vice Rector Lauri Väkevä, Director of Communications and External Relations Eveliina Olsson, Senior Head of Academic Affairs Sanna Kotajärvi-Söderholm, Senior Facilities Manager Antti Halm, Service and Personnel Manager Mikael Vänttinen, Vice Rector Jaana Erkkilä-Hill and Senior Legal Counsel Annakaisa Koskimäki.
  • The secretary of the team is Occupational Health and Safety Manager Jyri Pulkkinen, who can also give further information on how to prepare for the coronavirus outbreak: jyri.pulkkinen@uniarts.fi050-5722058  

The situation in Finland  

  • The situation in Finland is monitored and assessed by the Finnish Institute for Health and Welfare THL, and the latest information can be read on the THL website.   

What to do if you suspect that you have been infected   

  • The symptoms mentioned on the THL website include coughing, sore throat, fever, shortness of breath, muscle pain and headache. The majority of people who are infected have only mild symptoms. If your symptoms are mild and you don’t belong to a high-risk group, rest and stay home until you no longer have symptoms. If your symptoms get worse or don’t go away, you should contact a health centre online or by telephone:
    • Mehiläinen’s instructions on the virus can be found on their website. A coronavirus test is taken if a doctor at the Digital Clinic or at a respiratory infection clinic so decides based on the patient’s symptoms that could match an infection caused by covid-19.
    • The City of Helsinki offers guidance for the residents of Helsinki concerning the coronavirus: 09 310 10024. The phone service is open Monday through Friday 7:00-20:00. During other times, contact tel. 116 117. You can assess your symptoms using the Omaolo.fi online service.
  • The university personnel may also contact Mehiläinen’s Digital Clinic or phone service:   
  • Students may contact the FSHS Self online service or book an appointment by telephone:   

Useful links